The Form I-9 is undoubtedly simplistic and yet it is the top new hire form that is improperly filled out by both employees and employers. The Form I-9 is required to be filled out by every new hire; whether or not the new hire is a US citizen. We see this issue on a daily basis from a majority of our clients. We have come up with a list of the top mistakes on the Form I-9 and how to avoid these common mistakes.
Top 5 Mistakes On Form I-9
- Employee does not enter name, address or date of birth on the I-9 Form.
- Employee does not sign or date the attestation or uses date of birth as date of attestation.
- Employer does not enter LIST A document or LIST B and LIST C document.
- Employer does not enter business title, name of business, and/or address.
- Employer does not certify I-9 form by the third business day after the date the employee began employment.
Tips for Completing I-9 Forms.
- Review the I-9 form after the employee has completed his/her section.
- Copies of documentation retained should be legible.
- If you find a mistake on the I-9 – do not use white out; instead, cross out the information, initial and date the mistake. Also, make sure to write the correct information.
- Make sure the current version of the Form I-9 is being used.
- All applicable sections of the Form I-9 are filled out.