What is the difference between the Form I-9 and E-Verify? According to USCIS, “U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. This diverse workforce contributes greatly to the vibrancy and strength of our economy, but that same strength also attracts unauthorized employment.”

PBS.org says the definition of E-Verify is, “An Internet-based system that compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. (U.S. Citizenship and Immigration Services)”

So what does that mean in everyday terms? E-Verify allows employers to find out if their employees are legally allowed to work in the United States of America or not.

The Form I-9 and E-Verify complement each other. Form I-9, Employment Eligibility Verification, is the key element of E-Verify’s Internet-based employment eligibility verification.

Form I-9 is used to document the verification of an employee’s authorization to work. An employer must verify that an individual has the authorization to work before he or she starts the job. The employer must request certain documents from a new hire in order to verify that he or she is authorized:

· A U.S. passport

· Permanent Resident Card

· A foreign passport with a I-551 stamp

· An Employment Authorization Document, Form I-766

· A foreign passport and Form I-94, if authorized to work for a specific employer

· A passport from the Federated States of Micronesia or the Republic of the Marshall Islands with Form I-94, if under the Compact of Free Association Between the United States and the FSM or RMI.

If those documents are not available, the following may serve as proof when provided along with documents such as a social security card, a birth certificate or a U.S. citizen ID card:

· A driver’s license

· An ID card

· A voter’s registration card

· Military ID

· Native American tribal document

How E-Verify Works:
Employee accepts an offer of employment
Employee completes Section 1 of the I-9 Form no later than their first day of work for pay
Employees give the required documentation along with the I-9 Form to the employer
Employer must complete Section 2 of the form no later than the 3rd business day the employee if working for pay
Section 3 must be completed if an employee’s work authorization expires
The employer uses E-Verify to confirm the Form I-9 information
E-Verify displays an initial case result within a few seconds though some cases may require additional action
E-Verify sometimes displays a photo for the employer to compare to the photo on the employee’s document to ensure the document phone has not been altered
If the information matches, the case will receive an Employment Authorized result almost immediately
If the information does not match, the case will receive a Tentative Non-confirmation result

Payroll Source Group has an E-Verify Program with a dynamic database that can keep you constantly in the know regarding your employee’s legal status and authorization to work. Hire Payroll Source Group and spend time on your business instead of worrying about paperwork.

By Betsy Drellack www.decorousdiva.com

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